University of California, Riverside

Ergonomics



Matching Funds


Matching Funds Banner

BSAS MATCHING FUNDS PROCEDURES

Program Purpose

The Be Smart About Safety (BSAS) Matching Funds Program is designed to help departments offset the cost of implementing recommended or approved office ergonomic equipment for UCR staff and faculty (see eligible employees below).

  • Funding is limited up to $400 per person per fiscal year.

Eligible purchases will receive up to 40% of the total cost of the recommended equipment. 

Eligibility

Eligibility includes all faculty, full-time staff, part-time workers who work 30 hours per week or more.

  • Part-time workers who work less than 30 hours per week and student or affiliate employees are not eligible.

In order to obtain funds from the BSAS Matching Funds Program, an employee must have completed an in-person, on-site ergonomic evaluation and recommendation from the campus ergonomist. It is also highly recommended that the employee complete the Ergo iSEAT Self Evaluation and Training.  Ergo iSEAT – UCR’s online computer ergonomics training and self-assessment program is not mandatory for eligibility. Please refer to the process below.

  • Equipment purchases eligible for matching funds must be approved by the ergonomist.
  • Funding for this program is limited.

  • Requests will be considered on a first come, first-served basis.

Chairs

  • Standard upholstery material, frame and base color are covered; upgrades from the standard options are not.

  • Maximum dollar amount of reimbursement is limited to $250.

Adjustable Height (sit-to-stand) Workstations

  • Adjustable height workstations are covered and are limited to a maximum reimbursement of $200 per workstation.

Equipment Ineligible for Matching Funds

  • Computer workstation furniture for new construction, renovation and relocation projects

  • Computers and monitors, with the exception of any "special consideration" monitors that may be recommended to correct or affect an employee's vision-related issue(s). Adding a secondary monitor to a single monitor set-up to improve work efficiency is not covered.

  • Installation cost of equipment

  • The program is not retroactive to prior purchases of ergonomic equipment

  • The program is not retroactive to recommendations made in the prior fiscal year, with exception of those recommendations made in the last month (June) of the preceding fiscal year.

Process

Register and complete the Online Ergonomic Assessment.

  • Employees will receive an immediate feedback via email from the system advising them of their risk level: high, moderate or low.

  • If the ergonomic risk level is estimated to be high or moderate, employees will be contacted to schedule an in-person evaluation with an ergonomist to address the risk.

  • After an in-person evaluation is completed, the ergonomist will email the ergonomic evaluation report with recommendation(s) directly to the employee.

Equipment Selection

The ergonomist will identify specific product recommendations which will receive Matching Funds approval per the guidelines stated here.

If the employee or the department wishes to acquire a different product from the recommendation provided by the ergonomist; they may do so but will still need to acquire the approval from the ergonomist to receive Matching Funds.

Matching Funds Application

Prior to purchasing the approved/recommended ergonomic equipment, an online request form must be submitted to the ergonomics program. The ergonomics program will review each request for approval. Departments will then be notified of the approval to purchase by email. Included in the email will be the BSAS Matching Funds FAU and approval to expend funds not to exceed the stated amount.

Purchase

The department orders and accepts receipt of the approved ergonomic equipment. Department will make the purchase using their own FAU. Once the expense hits the department’s ledger, the department will process a Non-Payroll Cost Transfer (NCT) for the amounts to match using the BSAS Matching Funds FAU (provided in approval email). The ergonomics program is not responsible for the purchase of any equipment.

Receipt Notification

Upon receipt of the ergonomic equipment, departments are required to notify the ergonomics program via email. A follow-up visit may be scheduled at that time to ensure proper installation and utilization of the equipment by the employee.

If further information is needed, please contact the Ergonomics Program at ergoevaluation@ucr.edu.

Note: If you are an Affiliate or Student Employee, please contact your Department Safety Coordinator or supervisor before proceeding.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

Human Resources
1201 University Ave., Suite 208
Riverside,CA 92507


Fax: (951) 827-2672

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