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UC Riverside
Human Resources

Helping employees maximize their potential

Leave Policies

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Leave Policies

Absence from Work

UC Policy

 This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

UCR Local Procedure

 

This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance.

Note: This local procedure is currently under review. If there is a discrepancy between the local procedure and the UC Policy, reference the UC Policy. 

 

Administrative Leave - Supplemental Guidelines

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Administrative Leave: Page 43

UCR Local Procedure

 

 This local procedure provides UCR supplemental guidelines for administering administrative leave under applicable leave policies. It outlines campus expectations, approval considerations, pay status, documentation, and responsibilities for departments and employees when administrative leave is granted.

Catastrophic Leave

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Catastrophic Leave: Page 16

UCR Local Procedure

 

 This local procedure outlines UCR’s Catastrophic Leave Sharing Program, which allows eligible employees to donate accrued leave to coworkers experiencing a catastrophic illness, injury, or qualifying hardship who have exhausted their own leave options. It explains eligibility requirements, donation and approval processes, program limits, and administrative responsibilities. The program helps provide financial support and leave assistance to employees during serious personal emergencies.

Holidays

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Holidays: Pages 48-50

Leave of Absence

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Military Related Leaves

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

In addition, the salary supplement policy describes what is provided to those University academic and staff personnel serving on active military duty in support of an ongoing overseas military mobilization campaign. Additional information for those going on military leave or on extended military leave is provided on UCnet and the FAQs.

Military and Other service-Related Leaves: Page 38

UCR Military Leave

Military Related Leaves & Benefits

 This Human Resources presentation describes the type of military leaves available and any associated benefits as well as procedural information regarding compensation benefits coverage during your leave.

Reproductive Loss Leave

UCR Local Procedure

This local procedure explains UCR’s administration of Reproductive Loss Leave for eligible employees. It outlines campus guidance on eligibility, requesting leave, documentation or confidentiality expectations, and how the leave is coordinated with applicable policies and legal requirements.

Sick Leave

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Sick Leave: Page 17

UCR Local Procedure

Local Procedure 2.210: Absence from Work - Expanded Sick Leave

 This local procedure outlines UCR’s Expanded Sick Leave provisions, which allow eligible employees to use accrued sick leave beyond their own illness, such as for family care or other qualifying situations. It explains eligibility, allowable uses, limits, and approval expectations for departments and employees. The procedure ensures consistent and appropriate use of expanded sick leave in alignment with PPSM-2.210 and applicable laws.

Vacation Leave

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.

Vacation: Page 13

UCR Local Procedure

Local Procedure - Maximum Vacation Accrual: This local procedure explains UCR’s administration of maximum vacation accrual limits under applicable leave policies. It outlines campus expectations for monitoring vacation balances, employee and management responsibilities, and actions required when accrual balances approach or exceed established limits.

  • The job aid - Request to Exceed Maximum Vacation Accrual Limit & GTE Form Job Aid - transactor describes the supervisor approval process at the campus level before there is an update to UCPath.
  • The job aid - Request to Exceed Maximum Vacation Accrual Limit & GTE Form Job Aid - employee describes the employee steps needed and the approval process at the campus level before there is an update to UCPath.

Work-Incurred Illness and Injury

UC Policy

This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.