We are writing to share an important employee notification requirement under California law.
Annual Workplace “Know Your Rights” Notice – SB 294
Senate Bill 294, also known as the Workplace Know Your Rights Act, requires employers to provide an annual workplace rights notice to employees.
Beginning February 1, 2026, and annually thereafter, this notice must be distributed to all employees. The notice outlines key workplace rights, including, but not limited to:
- An employee’s right to designate an emergency contact
- The requirement that the employer notify the designated emergency contact if an employee is arrested or detained at the workplace
- Additional protections related to employee workplace rights
Important Note: This notice is not a workplace poster. It must be provided directly to employees (via email, onboarding materials, or other routine distribution methods).
The required notices are available in the following languages:
- English Notice: California Workplace – Know Your Rights
- Spanish Notice: Lugar de Trabajo en California - Conozca sus Derechos
UC Systemwide Distribution and Additional Notices
UCOP Communications will coordinate the systemwide annual distribution of the California Workplace - Know Your Rights notice. The Survivors of Violence and Family Members of Victims Right to Leave and Accommodations notice will be distributed concurrently and must be incorporated into onboarding materials, provided annually, and made available at any time upon request.
The Survivors of Violence notice must also be provided whenever an employee informs the University that they or a family member is a victim. Systemwide Labor Relations will notify unions accordingly.
Action Required
Please ensure that:
- These notices are distributed to all employees in your area
- Both notices are incorporated into onboarding materials for new hires
CHR will be working to update the UCR Onboarding Website to include these notices.
If you have questions about distribution or need assistance, feel free to reach out to the hrpolicy@ucr.edu.