A-Z Policy Finder
A-Z Policy Finder
At UCR, clearly defined workplace policies establish expected standards of behavior and serve as a reference point for a variety of workplace matters. As an additional search option, policies may also be browsed alphabetically by selecting the tab for the first letter of the policy name. For added convenience, each policy includes a brief summary to help guide users in locating the information they need.
Policies - A |
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Absence From Work
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System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance. |
Abusive Conduct in the Workplace |
System-wide Policy: UC is committed to fostering and maintaining a healthy work environment where every individual is treated with dignity and respect. This system-wide policy outlines the University’s responsibilities and procedures for addressing Abusive Conduct, as well as retaliation against individuals who report concerns or participate in an investigation or other process under this policy. |
Lactation Accommodation |
System-wide Policy: This policy establishes guidelines for providing private space for lactation purposes and designated lactation break periods for employees. |
Administrative Leave (Leave with Pay)
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System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance. |
Advancement (Promotion)
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Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Administrative Stipend
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Alternate Work Arrangements |
System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Appointments (Initial Employment)
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Appointments (Contract Positions) |
System-wide Policy: This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides UCR-specific guidance and outlines the campus procedures for appointing individuals into contract appointments. |
Appointments (Partial-Year Positions) |
System-wide Policy: This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides UCR-specific guidance and outlines the campus procedures for appointing individuals into Partial-Year Career appointments. |
Arbitration (Complaint Resolution) |
System-wide Policy: This system-wide policy establishes the authority, standards, and process for resolving complaints submitted by employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides additional UCR-specific guidance and procedural steps that supplement the corresponding system-wide policy for addressing and resolving employee complaints. |
Policies - B |
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Background Checks
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Bereavement (Funeral) Leave |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Blood Donations |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Bonus Programs |
Local Procedure: The Hiring Bonus Program (HBP) authorizes the use of hiring bonuses for external candidates selected for eligible positions as part of the University’s employment offer, with the goal of attracting highly qualified talent. Local Procedure: The Retention Bonus or Payments Program (RBP) provides targeted payments, separate from an employee’s regular salary, as an incentive to retain key employees and support critical or priority business needs. |
Breaks (Rest Periods)
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Policies - C |
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Call-Back Pay
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Catastrophic Leave |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This local procedure outlines UCR’s Catastrophic Leave Sharing Program, which allows eligible employees to donate accrued leave to coworkers experiencing a catastrophic illness, injury, or qualifying hardship who have exhausted their own leave options. It explains eligibility requirements, donation and approval processes, program limits, and administrative responsibilities. The program helps provide financial support and leave assistance to employees during serious personal emergencies. |
Changing and/or Clean-Up Time
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Classification of Positions |
System-wide Policy: This system-wide policy establishes the standards and framework for position classification and the classification review process across the University of California. Local Procedure: This local procedure explains how UCR classifies positions and provides campus-specific guidance on the availability and process for requesting a classification review. |
Compensation (Salary, Wages, Pay)
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Compensatory Time Off
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Complaint Resolution (Grievance, Arbitration) |
System-wide Policy: This system-wide policy establishes the authority, standards, and process for resolving complaints submitted by employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides additional UCR-specific guidance and procedural steps that supplement the corresponding system-wide policy for addressing and resolving employee complaints. |
Complaint Resolution (Non-Senate Non-Represented Appointees) |
System-wide Policy: This system-wide policy provides non-Senate academic appointees with a formal process to present and resolve grievances involving alleged arbitrary or capricious administrative actions or violations of applicable University rules, regulations, or Academic Personnel policies. Webpage: UCR Academic Personnel resources for campus-specific information regarding complaints, concerns, and grievances, including available processes, support resources, and points of contact. |
Conflict of Interest
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System-wide Policy: This system-wide policy addresses activities by employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs that may be considered a conflict of interest. Local Procedure: To locate guidance on conflicts of interest in this policy, refer to the Near Relatives section of this Local Procedure. This section outlines restrictions on involvement in hiring, supervision, or decision-making when a near relative relationship exists, and identifies expectations for avoiding conflicts of interest through recusal or adjustments to reporting relationships. |
Contracting for Services |
System-wide Policy: These system-wide guidelines establish the standards and requirements for contracting out services in situations where University staff could be displaced, excluding services governed by Regents Policy 5402 or Article 5 of the AFSCME Collective Bargaining Agreement. Local Procedure: This local procedure provides UCR-specific guidance on contracting out for covered services, emphasizing the priority use of UC employees whenever possible and outlining campus application of Regents Policy 5402. |
Corrective Action |
System-wide Policy: This system-wide policy defines the types of corrective action that may be taken, including written warning, corrective salary decrease, suspension, and demotion. Local Procedure: This local procedure provides UCR-specific requirements and procedures for addressing concerns related to the conduct or work performance of regular status staff employees. |
C-STOP Program
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Local Procedure: The Campus Special Transfer Opportunity Program (C-STOP) is a campus program that enables organizational units to place employees identified or confirmed for layoff into vacant positions outside of the employee’s current organizational unit. |
Curtailment (Campus Closure) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Policies - D |
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Disability (Medical Leave) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Policies - E |
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Employment Reduction in Time |
System-wide Policy: The UC Employee-Initiated Reduction in Time (ERIT) Program is an optional tool that locations and organizational units may choose to implement as a flexible work resource. The ERIT Program allows employees to voluntarily reduce their current appointment percentage, along with their corresponding pay. |
E-Verify |
Local Procedure: This local procedure provides UCR-specific guidance for complying with federal employment eligibility verification requirements for all newly hired employees. It outlines campus responsibilities, processes, and timelines for completing Form I-9, maintaining required records, and ensuring consistent compliance with applicable laws and University policy. |
Educational Leave (Professional Development) |
System-wide Policy: This system-wide policy outlines the University’s commitment to supporting professional development for employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs. Local Procedure: This local procedure explains how UCR implements and supports professional development opportunities through campus-specific programs, resources, and processes for eligible employees. |
Electronic Communications |
System-wide Policy: This system-wide policy establishes the University’s commitment to protecting the confidentiality, integrity, and availability of institutional information and information technology resources through minimum electronic information security requirements and a risk-based approach. Local Procedure: This local procedure explains how UCR implements these information security requirements through campus-specific roles, responsibilities, controls, and processes to support compliance and safeguard University data and systems. |
Emergencies |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Employment References |
Local Procedure: This local procedure is to provide managers and employees information on how to determine when to give an external or internal reference check. |
Employment Related Discrimination, Harassment and Retaliation Complaint and Resolution |
Local Procedure: This policy defines Prohibited Conduct and establishes a process through which members of the UCR community—including students, employees, applicants for employment, paid and unpaid interns, volunteers, participants in training programs leading to employment, and independent contractors—may report alleged discrimination, harassment, retaliation, and other conduct that violates applicable non-discrimination laws or University policies. |
Equipment and Tools |
System-wide Policy: This system-wide policy establishes the University’s guidelines for providing protective clothing, equipment, and uniforms when required for employees to safely perform their assigned duties. It defines responsibilities for determining eligibility, issuing necessary items, and ensuring compliance with applicable safety and operational standards. The policy promotes consistent practices across UC locations while supporting employee safety and job readiness. Local Procedure: This policy provides guidance on the issuance, use, maintenance, and replacement of protective clothing, equipment, and uniforms required for employees to safely perform their job duties. It outlines campus responsibilities for determining when such items are necessary, ensuring compliance with safety standards, and managing related costs and accountability. |
Equity Pay
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Extended Sick Leave (Work-Incurred Injury & Illness) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Policies - F |
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Family & Medical Leave
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System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance. |
Fingerprinting & Criminal and History Record Check Campus Procedure |
Website: This link provides UCR’s Live Scan information. Live Scan fingerprinting captures fingerprints and palm prints electronically, without the need for the more traditional method of ink and paper. |
Funeral (Bereavement) Leave |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance. |
Policies - G |
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General Provisions |
System-wide Policy: This system-wide policy outlines the overall purpose, scope, and application of the Personnel Policies for Staff Members (PPSM) for eligible University employees. It explains how the policies are organized, who they apply to, and the authority under which they are administered. The policy serves as the foundational framework for staff employment policies across the University of California system. |
Grievances (Complaint Resolution) |
System-wide Policy: This system-wide policy establishes the framework for resolving employee complaints submitted by eligible staff employees. It defines who may file a complaint, the types of issues that may be reviewed, and the authority for addressing and resolving those concerns. Local Procedure: This local procedure outlines UCR’s process for resolving employee complaints under PPSM-70. It explains the steps, timelines, and responsibilities for reviewing concerns raised by eligible employees and seeking fair, timely resolution. The procedure supplements the system-wide policy with campus-specific guidance for complaint handling and administration. |
Grievances (Non-Senate/Non-Represented Appointees) |
System-wide Policy: This system-wide policy provides non-Senate academic appointees with a formal process to raise and resolve grievances related to alleged arbitrary or capricious administrative actions or violations of applicable University rules, regulations, or Academic Personnel policies. It outlines eligibility, filing deadlines, review steps, appeal options, and hearing procedures.
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Policies - H |
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Hiring Bonus |
Local Procedure: The Hiring Bonus Program (HBP) authorizes the use of hiring bonuses for external candidates selected for eligible positions as part of the University’s employment offer, with the goal of attracting highly qualified talent. |
Holidays |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Hours of Work |
System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. |
Policies - I |
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I-9 Employment Eligibility |
Local Procedure: This local procedure provides UCR-specific guidance for complying with federal employment eligibility verification requirements for all newly hired employees. It outlines campus responsibilities, processes, and timelines for completing Form I-9, maintaining required records, and ensuring consistent compliance with applicable laws and University policy. |
Incentive and Recognition Award Plans |
System-wide Policy: This system-wide policy establishes the University’s framework for employee recognition and award programs for eligible Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) employees. It outlines the types of awards that may be granted, eligibility considerations, and the authority for providing recognition for outstanding performance, achievements, or contributions. Local Guidelines: UCR’s STAR Plan for recognizing and rewarding eligible employees through non-base-building cash awards for outstanding performance, special achievements, or significant contributions. |
Indefinite Layoff |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM-60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Investigatory Leave (Interim Suspension) |
System-wide Policy: This system-wide policy establishes the University’s guidelines for investigating suspected misconduct by staff employees and taking appropriate administrative action when warranted. It outlines the authority to place an employee on investigatory leave or administrative leave, conduct workplace investigations, and address concerns in a fair and consistent manner. Local Procedure: This local procedure explains how UCR administers investigatory leave and related actions under PPSM 63. It outlines campus roles, responsibilities, and processes for placing employees on leave during workplace reviews or investigations when appropriate. |
Policies - J |
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Job Interviews
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Job Posting
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System-wide Policy: This system-wide policy establishes the University’s framework for recruitment and promotion for staff positions through fair, competitive, and merit-based practices. It outlines requirements for posting opportunities, evaluating applicants, and ensuring equal employment opportunity in hiring and advancement decisions. Local Procedure: This local procedure explains how UCR administers staff recruitment and promotion processes under PPSM 20. It outlines campus roles, responsibilities, and procedures for posting positions, reviewing applicants, conducting selection activities, and managing recruitment actions in compliance with University policy. The procedure helps ensure hiring and promotion practices are consistent, equitable, and aligned with campus needs. |
Jury Duty Leave |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Policies - L |
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Lactation Accommodation |
UCR Guidelines: establishes guidelines for providing private space for lactation purposes and designated lactation break periods for employees. |
Layoff and Reduction in Time |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM 60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Absence From Work
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System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance. |
Letter of Warning (Written Warning) |
System-wide Policy: This system-wide policy defines the types of corrective action that may be taken, including written warning, corrective salary decrease, suspension, and demotion. Local Procedure: This local procedure provides UCR-specific requirements and procedures for addressing concerns related to the conduct or work performance of regular status staff employees. |
Limited Appointment |
System-wide Policy: This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides UCR-specific guidance and outlines the campus procedures for appointing individuals into Limited appointments. |
Policies - M |
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Mandatory Posters |
UCR Webpage: This link will provide guidelines for posting required federal, state, and local posters. |
Meal Periods
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Medical (Disability Leave) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Medical Separation |
Local Procedure: This local procedure provides UCR-specific guidance on how the campus administers the medical separation process, including roles, responsibilities, and procedural steps. |
Merit Increase
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Military-Related LeavesSupplement to Military Pay Policies |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements.
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Moving Expense & Relocation Allowance for Staff Employees |
Local Procedure: This local procedure outlines the payment and taxation of moving and relocation expenses for the University’s Managers & Senior Professionals (MSP) and Professional & Support Staff (PSS) employees. This policy does not apply to moving and relocation expenses for academic employees. |
Multiple Appointments
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Policies - N |
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Near Relatives
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM-21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Policies - O |
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On-Call Pay
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Order of Layoff (Seniority) |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM-60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus |
Out of Class Assignment
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Outsourcing for Covered Services |
System-wide Policy: These system-wide guidelines establish the standards and requirements for contracting out services in situations where University staff could be displaced, excluding services governed by Regents Policy 5402 or Article 5 of the AFSCME Collective Bargaining Agreement. UCR Webpage: The UCR Outsourcing Covered Services webpage explains requirements and processes for outsourcing services that are currently performed by University employees, in compliance with UC policy and applicable labor agreements. It outlines what qualifies as a “covered service,” the review and approval process, and required analyses such as cost comparisons and impact on employees. The site helps departments ensure outsourcing decisions are compliant, transparent, and properly evaluated before implementation. |
Overtime |
System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. |
Policies - P |
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Parental Leave (Baby Bonding) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Partial-Year Career Positions |
System-wide Policy: This system-wide policy establishes the University’s guidelines for types of appointments and employment status for eligible staff employees. It defines appointment categories such as career, limited, contract, partial-year, and floater appointments, along with the conditions and employment rights associated with each. Partial-Year: This local procedure explains UCR’s administration of partial-year career appointments for eligible employees under PPSM-3. It outlines campus guidance on appointment structure, work schedules, pay and benefits considerations, and responsibilities for managing periods of active work and inactive service. |
Pay (Wages, Salary, Compensation)
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Performance Management |
System-wide Policy: This system-wide policy establishes the University’s framework for managing employee performance through regular feedback, goal setting, and formal performance evaluations. It outlines expectations for assessing performance, documenting evaluations, and supporting employee development and accountability. Local Procedure: This local procedure explains how UCR implements performance management requirements under PPSM-23. It outlines campus expectations, responsibilities, and processes for goal setting, ongoing feedback, performance evaluations, and related documentation for eligible employees. |
Prerequisites
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Personal Leave |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. These procedures provide direction across the UC system and for the UCR campus in regards to personal leave. |
Personnel Files |
System-wide Policy: This system-wide policy establishes the requirements for staff personnel records, including the types of records maintained, access by individuals inside or outside the University, record locations, and retention periods. Website - UC Records Retention Schedule: This website provides system-wide guidance for managing University records throughout their lifecycle, including creation, storage, retention, and final disposition. It offers records retention schedules that identify how long different types of records must be kept and when they may be securely destroyed or archived. The site helps campuses and departments maintain compliance, support operational needs, and protect institutional information. Local Procedure: This local procedure provides UCR-specific guidance to departments, managers, supervisors, and HR business partners on maintaining accurate, complete, secure, and confidential personnel records, including when and how records should be retained and safeguarded. |
Personnel Policies for Staff Members |
Website - Personnel Policies for Staff Members: The UCOP Personnel Policies for Staff Members (PPSM) website is the central source for system-wide employment policies governing eligible staff employees across the University of California. The site helps campuses apply consistent staff employment standards while allowing local procedures to address campus-specific implementation. |
Preferential Rehire from Layoff |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM-60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Pregnancy Disability Leave (PDL) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Probationary Period |
System-wide Policy: This system-wide policy establishes the University’s framework for probationary periods for eligible staff employees. It outlines the purpose of probation, expectations for evaluating employee performance and suitability during the probationary period, and the authority to release an employee who does not successfully complete probation. Local Procedure: This local procedure explains how UCR administers probationary periods for eligible staff employees under PPSM 22. It outlines campus expectations, responsibilities, and processes for monitoring performance, providing feedback, extending probation when appropriate, and determining successful completion or release during the probationary period. |
Professional Development |
System-wide Policy: This system-wide policy outlines the University’s commitment to supporting professional development for employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs. Local Procedure: This local procedure explains how UCR implements and supports professional development opportunities through campus-specific programs, resources, and processes for eligible employees. |
Promotion (Advancement) |
System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. |
Protective Clothing |
System-wide Policy: This policy provides guidance on the issuance, use, maintenance, and replacement of protective clothing, equipment, and uniforms required for employees to safely perform their job duties. It outlines campus responsibilities for determining when such items are necessary, ensuring compliance with safety standards, and managing related costs and accountability. Local Procedure: This local procedure explains UCR’s requirements for providing protective clothing, equipment, and uniforms when necessary for employees to safely perform their job duties. It outlines campus responsibilities for determining need, issuing items, maintaining accountability, and handling replacement or upkeep. |
Protection of Administrative Records Containing Personally Identifiable Information Policy |
System-wide Policy: This system-wide policy establishes the University’s requirements for records management and privacy protection. It outlines responsibilities for creating, maintaining, retaining, safeguarding, and properly disposing of University records while protecting sensitive and confidential information. |
Policies - R |
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Reasonable Accommodation |
System-wide Policy: This system-wide policy establishes the University’s framework for providing reasonable accommodations to employees with disabilities through an interactive process. It outlines responsibilities for evaluating accommodation requests, implementing effective accommodations when feasible, and considering reassignment to a vacant position when an employee cannot perform the essential functions of the current role. Local Procedure: This local procedure explains how UCR administers reasonable accommodation requests for employees with disabilities under PPSM-81. It outlines campus roles, responsibilities, and processes for engaging in the interactive process, evaluating accommodations, implementing approved accommodations, and considering reassignment when appropriate. |
Recall from Layoff |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM 60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Reclassification |
System-wide Policy: This system-wide policy establishes the standards and framework for position classification and the classification review process across the University of California. |
Recruitment
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System-wide Policy: This system-wide policy establishes the University’s framework for recruitment and promotion for staff positions through fair, competitive, and merit-based practices. It outlines requirements for posting opportunities, evaluating applicants, and ensuring equal employment opportunity in hiring and advancement decisions. UC Guidance - Recruitment Through the Use of Social Networks: This system-wide guidance provides guidance for the appropriate use of social media in recruitment and employment-related activities. It outlines expectations for fair hiring practices, protection of applicant privacy, compliance with applicable laws, and responsible use of online information during the recruitment process. Local Procedure: This local procedure explains how UCR administers staff recruitment and promotion processes under PPSM 20. It outlines campus roles, responsibilities, and procedures for posting positions, reviewing applicants, conducting selection activities, and managing recruitment actions in compliance with University policy. The procedure helps ensure hiring and promotion practices are consistent, equitable, and aligned with campus needs. |
Reduced Fee Enrollment |
System-wide Policy: This system-wide policy outlines the University of California’s Reduced Fee Enrollment program, which provides eligible regular status employees with a partial reduction in tuition for approved coursework. It defines eligibility criteria, enrollment limits, and conditions under which reduced fees apply, as well as exclusions such as access to certain student services. Local Procedure: This local procedure explains UCR’s Reduced Fee Enrollment Program for eligible employees. It outlines participation requirements, approval processes, and campus guidelines for using reduced-fee educational benefits at the University. |
Reduction in Time (Temporary & Indefinite) |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM-60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Reemployment of UC Retired Employees into Staff Positions |
UCR webpage: This webpage provides guidelines and procedures for the temporary reemployment of a retired employee into a career position, including the same position held prior to retirement or another vacant career position. |
Release During Probationary Period or From Limited or Causal Restricted Appointments |
System-wide Policy: PPSM-3 establishes the University’s guidelines for types of appointments and employment status for eligible staff employees. It defines categories such as career, limited, contract, partial-year, and floater appointments, along with the conditions that apply to each. System-wide Policy: PPSM-22 establishes the University’s framework for probationary periods for eligible staff employees. It explains the purpose of probation, performance expectations during the probationary period, and the authority to release an employee who does not successfully complete probation. |
Release Time for Development |
System-wide Policy: This system-wide policy outlines the University’s commitment to supporting professional development for eligible employees. It provides guidance for participation in training, educational opportunities, career growth, and skill development to enhance employee effectiveness and support organizational goals. Local Procedure: This local procedure explains how UCR supports professional development opportunities for eligible employees. It outlines campus guidance, resources, and processes related to training, career growth, skill development, and participation in development programs. |
Religious (Special) Holidays |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Reproductive Loss Leave |
Local Procedure: This local procedure explains UCR’s administration of Reproductive Loss Leave for eligible employees. It outlines campus guidance on eligibility, requesting leave, documentation or confidentiality expectations, and how the leave is coordinated with applicable policies and legal requirements. |
Rest Periods (Breaks)
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Retention Bonus |
Local Procedure: The Retention Bonus or Payments Program (RBP) provides targeted payments, separate from an employee’s regular salary, as an incentive to retain key employees and support critical or priority business needs. |
Retirement Gift Program Policy |
System-wide Policy: This system-wide policy addresses activities by employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs that may be considered a conflict of interest. Local Procedure: This local procedure outlines UCR’s Retirement Gift Program for eligible retiring employees. It explains the campus process, eligibility criteria, and approval guidelines for providing retirement gifts in recognition of an employee’s service and contributions. For more information on the program and its processes, please visit the Retirement Gift Program webpage. |
Policies - S |
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Salary Decrease (Reduction in pay) |
System-wide Policy: This system-wide policy defines the types of corrective action that may be taken, including written warning, corrective salary decrease, suspension, and demotion. Local Procedure: This local procedure provides UCR-specific requirements and procedures for addressing concerns related to the conduct or work performance of regular status staff employees. |
Schedules
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Self-Identification Surveys FAQs - Academic & Staff Employees |
System-Wide FAQs: This resource provides guidance on employee self-identification surveys used to collect voluntary demographic and related information from academic and staff employees. It explains the purpose of the surveys, how information may be used to support equal opportunity, diversity, and reporting efforts, and the voluntary nature of participation. The document helps employees understand confidentiality protections and why the University requests this information. |
Seniority (Order of Layoff) |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM-60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Senior Management Personnel Policies |
UC Website: The Senior Management Group (SMG) HR Policies website is the central source for system-wide employment policies that apply to employees in the University of California’s Senior Management Group. It provides policy guidance on topics such as compensation, benefits, leave, performance management, relocation, separation, and other employment matters specific to SMG positions. The site helps ensure consistent administration of employment practices for senior leaders across the UC system. Local Procedure: This local procedure explains how UCR administers performance management for Senior Management Group (SMG) employees. It outlines campus expectations, responsibilities, and processes for goal setting, ongoing performance discussions, formal evaluations, and related documentation. |
Severance |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM-60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Sexual Harassment |
UCR Webpage: UCR's Office of Civil Rights (formerly the Office of Title IX, Equal Opportunity & Affirmative Action), this website explains UCR’s resources, reporting options, and procedures for addressing sex- and gender-based discrimination, sexual harassment, sexual violence, stalking, and related misconduct. It provides information on how to report concerns, request supportive measures, understand investigation processes, and access prevention education and assistance. |
Shift Differential |
System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. |
Sick Leave |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. Local Procedure: This local procedure explains UCR’s Expanded Sick Leave program for eligible employees. It outlines campus guidance on eligibility, qualifying circumstances, request procedures, and how expanded sick leave is coordinated with other applicable leave policies. |
Smoke/Tobacco Free Environment |
Local Procedure: this policy provides UCR guidance on administering moving and relocation expenses for eligible employees. It outlines campus requirements for approvals, allowable expenses, payment methods, and applicable tax treatment for relocation-related reimbursements or payments. |
Staff Recognition Awards |
System-wide Policy: This system-wide policy establishes the University’s framework for employee recognition and award programs for eligible Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) employees. It outlines the types of awards that may be granted, eligibility considerations, and the authority for providing recognition for outstanding performance, achievements, or contributions. Local Procedure: This local procedure outlines UCR’s STAR Plan for recognizing and rewarding eligible employees through non-base-building cash awards for outstanding performance, special achievements, or significant contributions. It describes award types, eligibility, approval requirements, and campus processes for administering recognition payments. |
Statement of Privacy Value |
System-Wide Policy: The University of California Privacy Principles establish the core standards for protecting personal and sensitive information across the UC system. They outline expectations for collecting, using, sharing, securing, retaining, and disposing of data in a manner that respects individual privacy and supports legal and ethical obligations. The principles guide campuses and departments in responsible data stewardship and privacy compliance. |
Student Assistants (Salary Increases)
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Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Student Employment Guidelines |
Local Procedure: This local procedure outlines UCR’s student employment guidelines for hiring and managing student employees. It explains campus expectations related to eligibility, appointment types, work hour limits, payroll or enrollment considerations, and supervisory responsibilities. |
Student Note Takers |
System-wide Policy: This system-wide policy provides guidance for employing student note takers as an accommodation support service. It outlines expectations for recruiting, selecting, compensating, and managing student note takers who assist students with approved accommodation needs. |
Substance Abuse in the Workplace |
System-wide Policy: This system-wide policy establishes the University’s expectations regarding substance abuse and maintaining a safe, healthy, and productive work environment. It outlines prohibited conduct involving alcohol and drugs, employee responsibilities, and the University’s authority to take appropriate action when substance abuse affects the workplace. Local Procedure: This policy outlines UCR’s Hiring Bonus Program and Retention Bonus/Payments Program for eligible positions and employees. It explains campus guidance on eligibility, business justification, approval requirements, payment administration, and documentation for bonuses used to attract or retain talent. |
Policies - T |
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Telecommuting Procedure for Staff Members |
Local Procedure: This local procedure outlines UCR’s telecommuting program for staff employees. It explains campus expectations, eligibility, approval processes, work arrangement requirements, and responsibilities for employees and departments participating in remote or hybrid work arrangements. |
Temporary Assignments
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters. |
Temporary Layoff |
System-wide Policy: This system-wide policy establishes the University’s guidelines for investigating suspected misconduct by staff employees and taking appropriate administrative action when warranted. It outlines the authority to place an employee on investigatory leave or administrative leave, conduct workplace investigations, and address concerns in a fair and consistent manner. Local Procedure: This local procedure explains how UCR administers investigatory leave and related actions under PPSM 63. It outlines campus roles, responsibilities, and processes for placing employees on leave during workplace reviews or investigations when appropriate. |
Termination of Career PSS Employees |
System-wide Policy: This system-wide policy establishes the University’s framework for employee separation from employment, including voluntary resignation, retirement, job abandonment, release during probation, and involuntary termination when applicable. It outlines notice expectations, final pay considerations, and administrative requirements related to separation actions. Local Procedure: This local procedure explains how UCR administers employee separations under PPSM 64, including resignation, retirement, termination, and job abandonment. It outlines campus responsibilities, notice expectations, documentation requirements, and procedural steps for managing separation actions. |
Termination of Career MSP Employees I-VII |
System-wide Policy: This system-wide policy establishes the University’s framework for employee separation from employment, including voluntary resignation, retirement, job abandonment, release during probation, and involuntary termination when applicable. It outlines notice expectations, final pay considerations, and administrative requirements related to separation actions. Local Procedure: This local procedure explains how UCR administers employee separations under PPSM 64, including resignation, retirement, termination, and job abandonment. It outlines campus responsibilities, notice expectations, documentation requirements, and procedural steps for managing separation actions. |
Termination of Career MSP Employees VIII & IX |
System-wide Policy: This system-wide policy establishes the University’s framework for employee separation from employment, including voluntary resignation, retirement, job abandonment, release during probation, and involuntary termination when applicable. It outlines notice expectations, final pay considerations, and administrative requirements related to separation actions. |
Tools and Equipment |
System-wide Policy: This system-wide policy establishes the University’s guidelines for providing protective clothing, equipment, and uniforms when required for employees to safely perform their assigned duties. It defines responsibilities for determining eligibility, issuing necessary items, and ensuring compliance with applicable safety and operational standards. Local Procedure: This local procedure explains UCR’s requirements for providing protective clothing, equipment, and uniforms when needed for employees to safely perform their job duties. It outlines campus responsibilities for determining necessity, issuing items, maintaining accountability, and addressing replacement or upkeep. |
Transfer/Promotion/Reclassification
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Travel Time
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Trial/Reassignment Employment (Reasonable Accommodation) |
System-wide Policy: This system-wide policy establishes the University’s framework for providing reasonable accommodations to employees with disabilities through an interactive process. It outlines responsibilities for evaluating accommodation requests, implementing effective accommodations when feasible, and considering reassignment to a vacant position when an employee cannot perform the essential functions of the current role. Local Procedure: This local procedure explains how UCR administers reasonable accommodation requests for employees with disabilities under PPSM-81. It outlines campus roles, responsibilities, and processes for engaging in the interactive process, evaluating accommodation requests, implementing approved accommodations, and considering reassignment when appropriate. |
Types of Appointment (Positions)
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System-wide Policy: This system-wide policy establishes the University’s guidelines for types of appointments and employment status for eligible staff employees. It defines appointment categories such as career, limited, contract, partial-year, and floater appointments, along with the conditions and employment rights associated with each. Contracts: This local procedure explains UCR’s administration of contract appointments under PPSM-3. It outlines campus guidance on eligibility, approval requirements, appointment terms, renewals, and employment conditions for individuals appointed to contract positions. Limited: This local procedure explains UCR’s administration of limited appointments under PPSM-3. It outlines campus guidance on when limited appointments may be used, appointment duration, extensions, employment conditions, and related management responsibilities. Partial-Year: This local procedure explains UCR’s administration of partial-year career appointments for eligible employees under PPSM-3. It outlines campus guidance on appointment structure, work schedules, pay and benefits considerations, and responsibilities for managing periods of active work and inactive service. Student On-Campus: This local procedure outlines UCR’s student employment guidelines for hiring and managing student employees. It explains campus requirements related to eligibility, appointment types, work hour limits, payroll or enrollment considerations, and supervisory responsibilities. Volunteers, Contingent Workers and Person of Interest Appointments on Campus: This local procedure provides UCR guidance for the use of non-employees, including volunteers, contingent workers, persons of interest, and student interns, to support campus operations while promoting safety, reducing risk, and protecting University interests. It outlines definitions, eligibility, approval and onboarding requirements, background check expectations, supervision standards, and use of UCPath for tracking applicable non-employee relationships. The procedure also explains departmental responsibilities, workers’ compensation coverage, and compliance requirements for managing these arrangements. |
Policies - U |
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UCOP Human Resources Procedures - Introduction |
UCOP Webpage: The University of California Office of the President Local Human Resources Policies & Procedures website provides system-wide guidance, policy resources, and administrative information that support local HR operations across UC locations. It serves as a central hub for campuses to access HR policies, procedures, forms, and related resources on employment practices, workforce administration, and compliance topics. The site helps promote consistent HR practices while allowing campuses to implement location-specific procedures. |
UCR Campus Policies |
UCR Webpage: The UCR Policy King website encompasses all UCR campus-wide policies and procedures. |
Use of Volunteers |
Volunteers, Contingent Workers and Person of Interest Appointments on Campus: This local procedure provides UCR guidance for the use of non-employees, including volunteers, contingent workers, persons of interest, and student interns, to support campus operations while promoting safety, reducing risk, and protecting University interests. It outlines definitions, eligibility, approval and onboarding requirements, background check expectations, supervision standards, and use of UCPath for tracking applicable non-employee relationships. The procedure also explains departmental responsibilities, workers’ compensation coverage, and compliance requirements for managing these arrangements. |
Policies - V |
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Vacation |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. Local Procedure: This UCR local procedure explains how the campus administers and applies PPSM-2.210, including local processes, responsibilities, and campus-specific guidance. Local Procedure - Maximum Vacation Accrual: This local procedure explains UCR’s administration of maximum vacation accrual limits under applicable leave policies. It outlines campus expectations for monitoring vacation balances, employee and management responsibilities, and actions required when accrual balances approach or exceed established limits. |
Veteran's Leave |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Violence Prevention - Zero Tolerance |
Local Procedure: This policy establishes UCR’s zero-tolerance approach to violence and weapons in the UCR community and is designed to maintain a safe and secure environment for employees, students, volunteers, contractors, vendors, and visitors. It prohibits workplace violence, requires reporting of violent incidents and concerning behavior, and prohibits retaliation against individuals who report concerns in good faith. The policy also outlines prevention and response resources such as threat assessment teams, reporting channels, restraining order support, and campus response procedures. |
Voting Leave |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Policies - W |
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Weekend Differential
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Whistleblower Protection |
UC's Whistleblower webpage: This webpage provides information on how to report suspected improper activities, fraud, waste, abuse, or violations of law or University policy within the University of California system. It explains whistleblower protections against retaliation, reporting options such as the hotline and local designated officials, and resources for employees, supervisors, and others involved in the process. The site helps promote ethical conduct, accountability, and a safe way to raise concerns across UC locations. |
Witness Leave (Administrative Leave) |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Workplace Conduct Policies |
System-wide Policy: This system-wide policy prohibits abusive conduct in the workplace and supports a respectful, professional, and safe work environment across the University of California. It defines unacceptable behavior such as repeated hostile actions, intimidation, ridicule, or conduct that a reasonable person would find threatening, humiliating, or undermining. The policy also outlines expectations for reporting concerns, addressing misconduct, and preventing retaliation. |
Work Schedule
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Work Week
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System-wide Policy: This system-wide policy establishes the University’s framework for staff compensation programs and pay administration. It outlines principles, authority, and requirements related to salary setting, pay adjustments, equity considerations, and other compensation actions for eligible employees. Local Procedure: This local procedure explains how UCR administers staff compensation practices under PPSM-30. It outlines campus guidance, approval processes, and responsibilities related to salary actions, pay adjustments, compensation programs, and other local compensation matters for eligible employees. |
Workers' Compensation |
UCR Webpage: this webpage provides employees with information and resources for reporting work-related injuries or illnesses and accessing benefits available under California workers’ compensation law. It explains injury reporting procedures, medical treatment options, return-to-work support, disability management services, and key contacts for assistance. The site helps employees and departments navigate workplace injury claims while supporting recovery and a safe return to work. |
Working on a Holiday |
System-wide Policy: This system-wide policy establishes the University of California’s rules for employee absences from work, including vacation, sick leave, family and medical leave, military leave, bereavement, holidays, and other paid or unpaid leave options. It is available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees, and outlines employee and management responsibilities for requesting, approving, tracking, and administering leave, including pay, benefits, reinstatement rights, and documentation requirements. |
Bargaining Units & Contracts |
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United Auto Workers (UAW) 4811 |
The Academic Researchers Unit (ARU) is a systemwide bargaining unit of academic researchers at the University of California, comprised of Academic Specialists, Project Scientists, Professional Researchers and Coordinators of Public Programs. |
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Academic Student Employees - BX United Auto Workers (UAW) 4811 |
The Academic Student Employee Unit (BX) is a systemwide bargaining unit (except UCSF) comprised of graduate teaching assistants, readers, tutors and other instructional assistants who work in support of faculty and lecturers. |
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Clerical & Allied Services - CX Teamsters Local 2010 |
The Clerical Unit (CX) is a systemwide bargaining unit of non-supervisory clerical and related positions at UC campuses, medical centers and the Lawrence Berkeley National Laboratory. |
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Health Care Professionals - HX University Professional and Technical Employees (UPTE) |
The Health Care Professional Unit (HX) is a systemwide bargaining unit of non-supervisory licensed health care practitioners who provide a variety of clinical and medical services in support of the University’s medical and student health centers. |
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American Federation of Teachers (AFT) |
The Professional Librarians Unit (LX) is a systemwide bargaining unit of non-supervisory professional librarians who provide vital services to maintain the highest quality academic, scientific and medical library facilities at all UC campuses and medical centers and the Lawrence Berkeley National Laboratory (LBNL). |
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Non-Senate Instructional (Lecturers) - IX American Federation of Teachers (AFT) |
The Lecturers Unit (IX) is a systemwide bargaining unit of Non-Academic Senate Lecturers who provide vital instructional services at UC campuses and medical centers. |
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California Nurses Association (CNA) |
The Nurse Unit (NX) is a systemwide bargaining unit of registered nurses in campus student health and medical centers, and the Lawrence Berkeley National Laboratory (LBNL). |
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Physicians, Dentist and Podiatrists - DX Union of Physicians and Dentists (UAPD) |
The Student Health Physicians Unit (DX) is a systemwide bargaining unit of physicians, dentists and podiatrists that provide valuable patient care that serves students and supports their learning at campus student health and counseling centers. |
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Federated University Police Officers Associations (FUPOA) |
The Police Officers Unit (PA) is a systemwide bargaining unit of non-supervisory police officers who provide the full range of law enforcement services at all UC campuses. |
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United Auto Workers (UAW) |
The Postdoctoral Scholars Unit (PX) is a systemwide bargaining unit comprised of postdoctoral scholars and postgraduate researchers who work in support of faculty and lecturers. |
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American Federation of State, County and Municipal Employees (AFSCME) |
The Patient Care Technical Unit (EX), also referred to as PCT, is a systemwide bargaining unit of employees engaged primarily in the rendering of patient support services at UC’s Medical Centers and in fewer numbers on UC’s campuses. |
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Research Support Professionals - RX University Professional and Technical Employees (AFSCME) |
The Research Support Professionals Unit (RX) is a systemwide bargaining unit of non-supervisory research support professionals who provide highly specialized and complex scientific support for researchers throughout the UC system and the Lawrence Berkeley National Laboratory (LBNL). |
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American Federation of State, County and Municipal Employees (AFSCME) |
The Service Unit (SX) is a systemwide bargaining unit of non-supervisory service workers who provide vital custodial, transportation and related basic support services throughout the UC system and the Lawrence Berkeley National Laboratory (LBNL). |
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University Professional and Technical Employees (UPTE) |
The Technical Unit (TX) is a systemwide bargaining unit of non-supervisory technical support personnel in a highly diverse unit who provide a great range of technical support services for academic and scientific research throughout the UC system and the Lawrence Berkeley National Laboratory (LBNL). |
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UC Riverside Local Skilled Craft - K5 International Union of Operating Engineers, Local 501, AFL-CIO UC Riverside Local Medical Resident - M5 Committee of Interns and Residents/Service Employee International Union (CIR/SEIU) |
UCR's local skilled craft agreement (K5) supports the scope of representation for certain classifications of UCR employee, excluding those classes and/or employees designated as managerial, supervisory, and confidential. UCR's local medical resident agreement (M5) supports residents enrolled in programs sponsored by UCR School of Medicine, excluding those classes and/or employees designated as managerial, supervisory, and confidential. |