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UC Riverside
Human Resources

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Policy - Other

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Other Policy

Staff Personnel Records

UC Policy

This system-wide policy establishes the requirements for staff personnel records, including the types of records maintained, access by individuals inside or outside the University, record locations, and retention periods.

The UC Records Retention website provides systemwide guidance on how long different types of University records must be kept and when they can be securely disposed of. It includes retention schedules, policies, and resources to help campuses manage records in compliance with legal, regulatory, and operational requirements. The site supports consistent, efficient, and compliant records management across the UC.

UCR Local Procedure

This local procedure outlines UCR’s requirements for maintaining staff personnel records in alignment with system-wide policy. It provides guidance on the creation, access, retention, and security of personnel records, including roles and responsibilities for departments and HR. The procedure helps ensure records are accurate, confidential, and properly managed throughout the employee lifecycle.

Reasonable Accommodation

UC Policy

This system-wide policy establishes the University’s framework for providing reasonable accommodations to employees with disabilities through an interactive process. It outlines responsibilities for evaluating accommodation requests, implementing effective accommodations when feasible, and considering reassignment to a vacant position when an employee cannot perform the essential functions of the current role.

UCR Local Procedure

 This local procedure explains how UCR administers reasonable accommodation requests for employees with disabilities under PPSM-81. It outlines campus roles, responsibilities, and processes for engaging in the interactive process, evaluating accommodations, implementing approved accommodations, and considering reassignment when appropriate.

Conflict of Interest

UC Policy

This system-wide policy addresses activities by employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs that may be considered a conflict of interest.

UCR Local Procedure

 

To locate guidance on conflicts of interest in this policy, refer to the Near Relatives section of this Local Procedure. This section outlines restrictions on involvement in hiring, supervision, or decision-making when a near relative relationship exists, and identifies expectations for avoiding conflicts of interest through recusal or adjustments to reporting relationships.

Death Payments

UC Policy

 This system-wide policy describes a death benefit payable to eligible survivors or beneficiaries of a deceased employee. It outlines eligibility requirements, payment amounts, the order of beneficiaries who may receive the benefit, and related administrative requirements. The policy applies to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees.

Lactation Accommodation

UC Policy

 This system-wide policy supports a family-friendly work environment by requiring the University to provide private lactation space, appropriate amenities, and reasonable break time for lactating employees. It also outlines employee request options, supervisor responsibilities, complaint avenues, and protections against discrimination or retaliation related to lactation accommodation.

UCR Guidelines

 This local guideline explains UCR’s commitment to providing a supportive environment for employees who need lactation accommodations at work. It outlines procedures for requesting reasonable break time, use of flexible scheduling when appropriate, and access to private, secure, and sanitary lactation spaces on campus. The guideline also identifies available lactation rooms and resources to help employees access support services.

Senior Management Personnel Policies

UC Policy

 The Senior Management Group (SMG) HR Policies website is the central source for system-wide employment policies that apply to employees in the University of California’s Senior Management Group. It provides policy guidance on topics such as compensation, benefits, leave, performance management, relocation, separation, and other employment matters specific to SMG positions. The site helps ensure consistent administration of employment practices for senior leaders across the UC system.

UCR Local Procedure

This local procedure explains how UCR administers performance management for Senior Management Group (SMG) employees. It outlines campus expectations, responsibilities, and processes for goal setting, ongoing performance discussions, formal evaluations, and related documentation.

Outsourcing for Covered Services

UC Policy

 These system-wide guidelines establish the standards and requirements for contracting out services in situations where University staff could be displaced, excluding services governed by Regents Policy 5402 or Article 5 of the AFSCME Collective Bargaining Agreement.

UCR Webpage

 The UCR Outsourcing Covered Services webpage explains requirements and processes for outsourcing services that are currently performed by University employees, in compliance with UC policy and applicable labor agreements. It outlines what qualifies as a “covered service,” the review and approval process, and required analyses such as cost comparisons and impact on employees. The site helps departments ensure outsourcing decisions are compliant, transparent, and properly evaluated before implementation.
Academic & Staff Employees Self-Identification Surveys FAQs
UCR Policy

This document provides guidance and frequently asked questions about self-identification surveys for UCR academic and staff employees. It explains the purpose of collecting demographic information (such as race, ethnicity, gender, and other identities), how the data is used to support compliance and diversity efforts, and emphasizes that participation is voluntary and confidential. The resource also clarifies how information is protected and who has access to the data.